Optimus Flowers Ltd - Business Admininstration Apprentice

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Job Summary

Location: Fareham PO14 3EP
Salary per week: £165
Working hours: Monday to Friday from 08.00 to 16.00 – with a 1 hour unpaid lunch break (35 hours)
Applications in by: 17/12/2017
Interview Date: 19/12/2017
Job Code: AP27575

This is fabulous position for someone wishing to break into administration. Working alongside our friendly and vibrant purchasing and sales teams, we are looking for a committed individual who is keen to learn. Someone who is a great communicator, has an excellent eye for detail and really wants an opportunity to prove themselves and succeed.

As one of the largest independent flower importers in the UK we supply 1000's of varieties of fresh flowers and foliage from countries all over the world along with seasonal British flowers. We service the UK wholesale, multiple packers and Internet business markets, along with many customers in Europe and the Rest of the World

Click to learn more about http://www.optimus-flowers.com/

Duties will include:

  • General administration duties including; data inputting, filing, faxing, scanning, photocopying, responding to emails
  • Organising meetings
  • Taking minutes during meetings
  • Interacting with clients either on the phone or by email
  • Taking phone messages and passing them on
  • Preparing documents by printing, scanning and copying
  • Keeping well-organised files and records of business activity
  • Ordering office stationery and other supplies
  • Keeping computer databases up to date
  • Preparing meeting rooms by setting up chairs and getting refreshments
  • Participating in office meetings and taking meeting minutes
  • Checking invoices and pro forma invoices to ensure accuracy
  • Verify and document goods received invoices
  • Raise queries and claims with suppliers on goods received
  • Updating in-house software to reflect accurate goods received and customer orders
  • Requirement to raise or escalate any anomalies/issues/errors noticed
  •  Ad hoc duties as required

Other information:

  • The company is based in a location with minimal public transport therefore this position would suit applicants from Stubbington, Titchfield and Catisfield who do not drive or applicants with a full driving license and access to a car.  Please research your route before applying if you rely on public transport.

Skills required:

  • Highly computer literate, especially in Microsoft office applications
  • Good communication skills, face to face, on the telephone, in writing or on digital platforms
  • Good attention to detail and accuracy

 Personal qualities:

  • Willingness to learn, improve and adapt
  • Demonstrates a flexible, positive attitude
  • Good time management skills
  • Exercises proactivity and good judgement
  • Drive and enthusiasm

 Qualifications required:

  • GCSE Maths and English grade A*-C / 4-9 is preferred but not essential


  • Opportunities to work with lots of different team members and gain knowledge across the vast areas of purchasing and sales
  • Progression routes within the company for the right candidate
  • 20 days annual leave plus bank holidays
  • Free staff parking

Future Prospects:

  •  Possibility of full time employment after successful completion of the apprenticeship programme.

Applications in by: 17/12/2017
Interview Date: 19/12/2017
Job Code: AP27575

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