Royal Yachting Association - Project Administration Apprentice

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Job Summary

Location: Hamble SO31 4YA
Salary per week: £157.50
Working hours: 35 hours per week. Monday – Friday 9am – 5pm
Applications in by: 21/01/2018
Interview Date: 23/01/2018
Job Code: AP27900

Based in the Digital Team, this is a great position providing project administration support to the team and other areas of support services. A fantastic opportunity to get to know all about the RYA and their departments with good routes of progression with the organisation.

The Royal Yachting Association (RYA) is the national body for all forms of boating, including dinghy and yacht racing, motor and sail cruising, RIBs and sports boats, powerboat racing, windsurfing, canal and river boat cruising, and personal watercraft. They are committed to investing in their staff to offer a long term career with the organisation.

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Duties will include:

To provide project administration support primarily to the Digital Team, but also for projects in other areas of Support Services – Information Services and Finance.


  • Owner of project documents
  • Frequent communication with technical leads on projects requesting updates
  • Flagging any missed project milestones
  • Taking minutes for all project meetings, and circulating as required / following up actions


  • The Digital, IS and Finance teams work across a number of business wide projects bringing together subject matter experts from other areas of the business
  • The Project Administrator will work closely with the Digital ,IS and Finance Managers to provide project support and administration throughout these projects
  • Projects are predominately technical in nature
  • Day to day workload is co-ordinated by the Department Administrator/Co-ordinator.


  • To provide administrative support in Project Management for specific projects across the Support Services department
  • To take and circulate minutes, notes and action points from all project related meetings
  • To manage diaries and meeting appointments across all project leads, and key technical and business staff during specific projects
  • To maintain, update and make available project overviews, timelines, risk logs and action logs for all specified projects
  • To provide updates to specific project contributors for overdue or delayed actions.
  • To provide support for Quality Assurance Testing, and User Acceptance Testing across all specified projects including time management and testing logs
  • To provide backup phone coverage for the digital website support team (external calls)

Skills required:

  • Excellent written communication skills, accurate spelling and grammar.
  • Accurate keyboard skills.
  • Good attention to detail.
  • Good communication skills, especially on the telephone.
  • Ability to deal with a wide range of people.
  • Ability to work under pressure without sacrificing accuracy.
  • Ability to manage time effectively and prioritise workload.
  • Microsoft Office, especially Word, Excel and Outlook.
  • Understanding of databases (training will be given on RYA systems).
  • Knowledge of sailing and boating is not required but favourable
  • Knowledge of project management software, tools and techniques is favourable
  • Some technical knowledge of IT is desirable as this position is within the digital team


Personal Qualities:

  • Able to work as part of a team.
  • Self-starter – able to work on own initiative.
  • Commitment to getting the job done.
  • Flexible and adaptable (including occasional need for out-of-normal-hours working for which time off in lieu is allowed).
  • Confidence


Qualifications required:

  • GCSE or equivalent in Maths and English Language, grade A*-C (4-9) is preferred but not essential
  • Educated to Level 3 is preferred but not required


Applications in by: 21/01/2018
Interview Date: 23/01/2018
Job Code: AP27900

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