PETA Training are proud to be working with Stokes Solicitors LLP, looking to source an exceptional Administrator / Secretary Apprentice for their organisation. Do you want to progress in a law firm? If so, and you are polite and professional, then please apply for this position today.
The Administrator / Secretary Apprentice will complete general office administration duties, including reception support. The Apprentice performs a vital role in providing administration support and organisation in respect of the office work schedule and case files in order to assist the firm to maintain maximum efficiency and high standard of service to the firm’s clients. There is the possibility the right candidate will have the opportunity to move into a full-time role upon completion of the apprenticeship, with progression towards becoming a Trainee Legal Secretary.
The Administrator / Secretary Apprentice will be responsible for:
Accurate operation of inputting data into database and ensuring storage area is kept organised, accurate and tidy
Retrieval of files/documents when requested
Photocopying and faxing
Dealing with daily post and matching it to correct files for Fee Earner’s attention
Collating post and files and liaising with other Fee Earners and/or Head of Department as necessary to confirm priority of action and work allocation
Franking post in readiness for collection
Filing of papers
Opening, maintaining and closing of files in accordance with Office Manual / Practice Manual procedures
Assistance to Reception in maintaining a tidy office and meeting rooms
Reception cover duties
Acknowledging all incoming calls within specific time frame and passing to the relevant Fee Earner or (if not available) their Secretary
Accurately recording telephone messages from the answering machine, and if messages taken, accurately recording them to pass via email to respective recipient
Preparing post for collection and sorting incoming Post/Deliveries
Accurate storage and registration on database of Wills, Deeds and Archived Case Files
Maintaining the diary for booking use of the Boardroom
Dealing efficiently and courteously with all clients and other parties who visit Reception
Stokes Solicitors are an independent, confidential, specialist and personal service. They have been serving the people of Portsmouth, Hampshire and West Sussex for nearly a century, offering pragmatic advice and representation for individuals and businesses, no matter the size of the business or dispute. Please note that a confidentiality agreement will be required due to the nature of this role and therefore discretion will be essential.
It is essential that the Administrator / Secretary Apprentice has good customer service and communication skills. Other essential qualities include:
Knowledge of Microsoft Office included Excel, Word and Access
Polite, helpful and well presented
Pays good attention to detail
Good telephone manner
Courteous, patient, professional and efficient
GCSEs in maths and English with at least a grade C / 4 are required
Family office feel
Joining a friendly team
Job stability and company loyalty
20 days annual leave plus Bank Holidays
On street parking with possible car park
Previous apprentices both moved into full-time roles
There is the possibility the right candidate will have the opportunity to move into a full-time role upon completion of the apprenticeship, with progression towards becoming a Trainee Legal Secretary.
Training to be provided
Level 3 Business Administrator Apprenticeship Standard.
You will complete a 15 month apprenticeship which includes 10 days at the PETA training centre in Cosham.
You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.
Apply for this Vacancy
To apply for this job vacancy, please complete the application form below. Once we have received your application, we will be in touch to discuss next steps.