Administration Apprentice

Andrew & Andrew Solicitors Limited

Apprenticeship summary:

PETA Ltd are proud to be working with an established solicitors to recruit an Administration Apprentice. Do you have an interest in administration and law? Are you looking to kickstart your career in the legal field? If the answer is YES, we could have the ideal role for you.

The Administration Apprentice will provide a level of service to clients and referrers of work such that Andrew & Andrew is their preferred firm of solicitors and one which they will recommend to others. The postholder will provide a comprehensive, pro-active support to departments as and when necessary.

Duties

The Administration Apprentice will be responsible for assisting teams with filing and general administration. Other duties to include:

  • Undertaking photocopying as and when required.
  • Typing attendance notes using the DPS system.
  • Covering reception during busy periods, annual leave, lunch and tea breaks.
  • Inputting data into the Cognito system whilst on reception.
  • Supporting on-going projects.
  • Keeping your work area tidy.
  • Training and assisting other members of the team where necessary.
  • Complying with Law Society/Lexcel standards/Office manual/contract of employment.
  • Attending department meetings.
  • Ensuring all enquiries are responded to in a timely manner.
  • Organising workload, files, dictation, telephone, emails and faxes.
  • Undertaking relevant internal and external training where required.
  • Communicating with all departments, cross selling the firms skills to existing clients where possible.
  • Keeping accurate hard and electronic records.

This job description does not purport to cover all aspects of the job holder’s duties but it is intended to be indicative of the main areas of responsibility.  You may be required to undertake duties at reasonable request.

Other information

Established since 1954, Andrew & Andrew have been providing a high quality, professional and reliable service across the nation for over 60 years. We are well known and well respected within Hampshire, Portsmouth and surrounding areas, as well as successfully assisting clients throughout the United Kingdom. We pride ourselves on our friendly and supportive approach to our clients. Our dedicated and varied team will always provide you with the best advice to suit your circumstances.

Skills

It is essential that the Administration Apprentice has excellent administration skills and attention to detail. Other essential criteria include:

  • Proficient in the use of Microsoft office products including Outlook, Excel and Word.
  • Ability to work as part of a team with a flexible but organised approach to completing tasks.
  • A drive for customer satisfaction.
  • Good verbal communication skills.
  • Pleasant, professional and confident telephone manner.
  • Ability to prioritise workloads in a changing environment.
  • Ability to produce accurate work.
  • Ability to work flexibly and under pressure.
Personal qualities
  • A levels / level 3 qualifications
  • Experience of dealing with inbound / outbound client telephone calls.
  • Experience working in an office environment.
  • A sense of humour and self-management skills.
Qualifications required
  • GCSEs in maths and English with at least a grade C / 4 are required.

Benefits

  • Free tea, coffee and soft drinks
  • Holiday allowance plus Bank Holidays
  • Christmas office closure
  • Office easily accessible by public transport
Future prospects
  • There is the potential for a full-time permanent position to be offered to the suitable and successful candidate upon completion of the apprenticeship.  A few employees have joined via this method in the past.
Training to be provided

Level 3 Business Administrator Apprenticeship Standard. You will complete a 15 month apprenticeship which includes 10 days at the PETA training centre in Cosham. You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.

Apply for this Vacancy

To apply for this job vacancy, please complete the application form below. Once we have received your application, we will be in touch to discuss next steps. 

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