Receptionist / Administration Apprentice

Andrew & Andrew Solicitors Limited

Apprenticeship summary:

PETA Ltd are proud to be working with an established solicitors to recruit a Receptionist / Administration Apprentice. Do you have an interest in administration and law? Are you looking to kickstart your career in the legal field? If the answer is YES, we could have the ideal role for you.

The Receptionist / Administration Apprentice will ensure the efficient and effective management of reception and undertake general administration duties.

Duties

  • Greeting clients and visitors in a friendly, professional manner and keeping them well informed whilst dealing with their query;
  • Providing new clients with the relevant paperwork for completion;
  • Managing the switchboard, answer and transfering calls in a timely and efficient manner ensuring that full details of the client are taken;
  • Ensuring reception area, waiting areas and interview rooms are clean, safe and tidy;
  • Taking accurate messages in the absence of the fee earner or secretary;
  • Keeping accurate records of all visitors/documents delivered and staff whereabouts;
  • Post - opening post daily, collecting outgoing post and preparing for collection by either Royal Mail or DX;
  • Opening and closing new files for all departments, electronically using Cognito and creating new file & sling for manual records;
  • Packeting, indexing closed files and archiving in basement;
  • Inputting time recording data and preparing weekly statistical report for distribution;
  • Inputting data in a timely and efficient manner;
  • Typing attendance notes;
  • Opening and closing of the reception area;
  • Receiving and storing stationary items and re-ordering toners/printers when required;
  • Complying with Law Society/ Lexcel standards/office manual;
  • Marketing:
  • Reviewing and communicating on Client feedback through Social Media/Google
  • Raising company profile through social media
  • Reviewing and communicating through the company Facebook page
  • Reviewing A2 IT profiling
Other information

Established since 1954, Andrew & Andrew have been providing a high quality, professional and reliable service across the nation for over 60 years. We are well known and well respected within Hampshire, Portsmouth and surrounding areas, as well as successfully assisting clients throughout the United Kingdom. We pride ourselves on our friendly and supportive approach to our clients. Our dedicated and varied team will always provide you with the best advice to suit your circumstances.

Skills

It is essential that the Receptionist / Administration Apprentice has excellent interpersonal skills. Other essential criteria include:

  • Proven organisational skills.
  • Ability to deal with difficult situations using tact and diplomacy.
  • Effective IT skills.
  • Customer service experience.
  • Experience using social media.
Personal qualities
  • Experience of working in the capacity of a Receptionist.
  • Customer Service certificate or equivalent.
  • Knowledge of using a switchboard.
  • Knowledge of using an accountancy package, preferably Cognito.
  • Previous experience of Data Input.
Qualifications required
  • GCSEs in maths and English with at least a grade C / 4 are required.

Benefits

  • Free tea, coffee and soft drinks
  • Holiday allowance plus Bank Holidays
  • Christmas office closure
Future prospects

There is the potential for a full-time permanent position to be offered to the suitable and successful candidate upon completion of the apprenticeship.  A few employees have joined via this method in the past.

Training to be provided

Training to be provided: Level 3 Business Administrator Apprenticeship Standard. You will complete a 15 month apprenticeship which includes 10 days at the PETA training centre in Cosham. You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.

Apply for this Vacancy

To apply for this job vacancy, please complete the application form below. Once we have received your application, we will be in touch to discuss next steps. 

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