Data Facilitator Administrator Apprentice

The Portchester Practice

Apprenticeship summary:

PETA Ltd are looking for a Data Facilitator Administrator Apprentice to join The Portchester Practice, one of the top rated GP Practices in the UK. If you have a genuine interest in the medical environment and are keen to learn administrative skills, please apply for this role today!

This is a fantastic opportunity for an apprentice to gain experience in a leading Practice, from helping on reception to making patient calls and clinical coding. The Data Facilitator Administrator Apprentice will support the Practice and GPs by implementing document management optimisation protocols for all documentation coming into the Practice.  They will also manage the recall of patients for chronic disease management and other forms of recall. Other duties to include supporting with the administration of prescription requests and providing support to the Reception team.


  • Read, scan, code and action all documentation coming into the Practice in relation to patients in line with the set protocal for document management
  • Ensure actions are completed by clinicians in a timely mannger and escalate to the Practice Manager / Assistant Practice Manager where appropriate
  • Arrange further appointments or test as required
  • Carry out searches, audits and recalls as required by the doctors, nurses and manager
  • Support the administration of prescription requests coming into the Practice
  • Provide telephone Reception support and Reception cover
  • Administration of nursing team rota and publishing to EMIS
  • Recall system chronic disease management
  • Liase with primary care network home visiting service
Other information

The Portchester Practice has been providing primary care to the residents of Portchester since the late 60’s.  At the moment the practice has 5 GP partners (owners), 3 salaried GP’s, 4 nurses and 2 healthcare assistants.  All are supported by a non clinical reception/administration team.  Together we provide care for just over 10,000 patients.


The ideal Data Facilitator Administrator Apprentice will have a long-term interest in the medical industry. They will also have the following skills and experience:

  • Excellent attention to detail
  • Good concentration
  • Resilient
  • The Data Facilitator Administrator Apprentice will be aware of the importance of confidentiality, health & safety, equality & diversity and professional development.
Personal qualities
  • Quality driven
  • Strong communication skills
  • Due to the confidential nature of the role, applicants must be aged 18+.
Qualifications required
  • GCSEs in maths and English with at least a grade C / 4 are required.


  • Free onsite parking
  • Yearly holiday allowance of 5 weeks plus Bank Holidays
  • Staff kitchen area
  • Free tea and coffee
  • NHS pension scheme
  • Opportunity to undertake additional medical terminology courses
Future prospects

The Data Facilitator Administrator Apprentice will be joining a data team of 2, therefore there is the opportunity to learn from and be supported by experienced members of staff. The Practice also have prior experience of successfully training apprentices. There is the intention for a full time role to be offered to the successful and suitable applicant upon completion of the apprenticeship. This role has been created with future career prospects in mind.

Training to be provided

Training to be provided: Level 3 Business Administrator Apprenticeship Standard. You will complete a 15 month apprenticeship which includes 10 days at the PETA training centre in Cosham. You will be supported every 6 weeks with visits from your PETA Learning & Development Coach.

Apply for this Vacancy

To apply for this job vacancy, please complete the application form below. Once we have received your application, we will be in touch to discuss next steps. 

Apply now