Apprentice Office Administrator/Receptionist -Kern Limited

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Job Summary

Location: Segensworth PO15 5RT
Salary per week: £200.00
Working hours: Mon-Fri 9.00am – 5.00pm (37.5 hours)
Applications in by: 31/12/2018
Interview Date: 07/01/2019
Job Code: ED30724

A really exciting opportunity to join a successful and proactive organisation that is committed to supporting you in building a successful career.

The role does mean that there is a high level of lone working and would require a self-starter and an individual who is competent and confident in their own ability to achieve results. There is a heavy focus on marketing activity within this role and the opportunity to take responsibility for creative, digital and social campaigns.

Kern develops and manufactures technologically sophisticated inserting systems for document and card processing and packaging, digital printer pre and post-processing, 24/7 Smart Terminals and automated document factory software (ADF).

With our state of the art technologies and innovations, Kern influences the inserting system and mail distribution line sectors on a global level. Notable features of Kern inserting systems are their exceptional user-friendliness, reliability and flexibility, and of course speed.

At Kern, we believe in always recruiting for the long term. We actively seek individuals who have talent today but, more importantly, we recruit individuals who want to extend their skills and knowledge, and develop a fully rounded career.

Kern’s commitment to the highest levels of performance and service is central to its human resource services. We recruit experienced professionals who combine the highest levels of skill with the dedication and ability to offer the best solutions to all customers at all times.

Our policy is to promote from within where possible, and to ensure the best career path for each member of the team. Extensive training and technical development is available and encouraged at all levels. In addition, the rewards and benefits reflect what we expect of our team.

Click to learn more about Kern Limited

Duties will include:

  • Manage the reception area, present a professional first point of contact to the Company and provide reception and hospitality to visitors to the building.  Provision of security fobs and access levels using computerized access software.
  • Manage company switchboard and fax including the maintenance of up to date company telephone lists for distribution.
  • Manage incoming and outgoing post, and maintain franking machine including timely internal sorting and distribution of all mail.
  • Provide in house catering service to visitors and customers, responsible for ordering and service.
  • Manage all company business travel including domestic and overseas flights, hotel accommodation, congestion charge and train bookings in compliance with Kern Travel Policy.
  • Provide administrative support to all departments to include Fleet, Building, HR, Sales, Health & Safety, Marketing, Service, diary management and other ad-hoc administration tasks as required.
  • Manage company stationery and catering consumables stock.
  • Maintain and distribute accurate and up to dates records of staff movement weekly.
  • Day to day management of cleaning staff.
  • Provide a professional document preparation, printing and binding service in support of the Sales and Service teams.
  • Provide telephone support to Serviceline when required.
  • Maintain accurate records of all Reception credit card transactions and report to Finance Department.
  • Responsible for weekly fire alarm testing and reporting.
  • Maintain accurate records of all travel and hotel bookings and stationery management.

Other information:

  • Due to the location of our office it is advised that candidates have their own transport.

Skills required:

  • Effective Computer Skills -  must be competent and confident in use of MS Office applications.
  • Literacy and Numeracy.

Personal qualities:

  • Self-driven, results orientated with a positive outlook and a clear focus on high quality customer service.
  • A natural forward planner with organisational skills.
  • Credible and comfortable in dealing with all levels of customer.
  • Reliable, tolerant, flexible approach to tasks and determined.
  • Empathic communicator.
  • Projects a confident, professional image.
  • Able to get on with others, friendly, approachable and a team-player

Qualifications required:

  • English and Maths grades A – C (4-9) or equivalent essential


  • 25 days holiday plus bank holidays
  • Company Pension
  • Death in service/Life Insurance
  • Free on- site parking

Future Prospects:

  • Long term career prospects
  • The opportunity to be supported with language training in French, German and Italian

Applications in by: 31/12/2018
Interview Date: 07/01/2019
Job Code: ED30724

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