Apprentice Business Administrator - The Drayton Surgery

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Job Summary

Location: Drayton - PO6 1PA
Salary per week: £168.75
Working hours: Mon-Fri 08.30-17.00 37.5 hours per week
Applications in by: 22/02/2019
Interview Date: 25/02/2019
Job Code: AP30954

An Apprenticeship which develops in all areas of business and office activities. The purpose of the role is to: Offer general assistance to the Admin team and project a positive and friendly image to clients and other visitors, either in person or via the telephone. Undertake a variety of administrative duties and assist with data entry, including the recording of information in patient’s medical records to enable to practice to meet it’s obligations and targets.

The Drayton Practice dates from 1937 when Dr Cheyne opened a surgery in his home on the Havant Road. The practice moved to 274 Havant Road in 1957. The building was extended twice, the last time in 1982, but even this became too small for the expanding and busy role of the Primary Health Care Team of the 1990's and subsequently, after a long planning period, the new Drayton Surgery was constructed in 1996.

Drayton Surgery

Duties will include:

  • Scanning of incoming correspondence as and when required
  • Producing letters and reports as directed by other members of the Admin team
  • Coding of data in accordance with protocols
  • Assisting in the production of audits and reports
  • Taking messages and passing on information accurately
  • Filing and retrieving paperwork – both electronically and in paper format
  • Computer data entry/data allocation and collation; processing and recording information in accordance with defined procedures
  • Initiating contact with and responding to requests from clients, other team members and associated healthcare agencies and providers
  • Providing clerical assistance as required from time to time, including word/data processing, filing and photocopying
  • Assisting the clinical staff with data entry at clinic sessions if required
  • Provision of refreshments for staff and visitors as required; keeping the kitchen area clean and tidy

Skills required:

  • Excellent communication skills both on the telephone and by email are essential.
  • IT literacy
  • Record and document production
  • Decision Making
  • Interpersonal Skills
  • Communications
  • Quality
  • Planning and organization
  • Project management


  • 20 days holiday plus 8 bank holidays
  • Free parking on site
  • Tea and coffee supplied

Applications in by: 22/02/2019
Interview Date: 25/02/2019
Job Code: AP30954

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