Apprentice Business Adminstrator – Legal Administrator - Andrew & Andrew Solicitors

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Job Summary

Location: Portsmouth - PO2 8AL
Salary per week: £156.00
Working hours: Mon-Fri 08.30-17.30 40 hours per week with 1 hour for lunch
Applications in by: 30/03/2019
Interview Date: 03/04/2019
Job Code: AP31318

An Apprenticeship which develops in all areas of business and office activities. This job role will support in areas of administration and daily office co-ordination.

Provide general office support to fee earners and Directors within the Non-
Contentious team (Conveyancing, Wills & Probate)

Andrew & Andrew Solicitors Ltd is named after the two solicitors who manage the company today – Andrew Wisniewski and Andrew Sears. The firm has been practising since 1954, and now celebrates over 60 years of service within the legal sector.
Over time we have established a varying team of experienced professionals who are dedicated to providing you with the best advice and service in regards to a wide range of legal issues, and to suit all potential circumstances.
We’ve built a strong presence within Hampshire and the surrounding areas, not only with citizens but also with charities, schools and other legal professionals. We deal with clients spanning the United Kingdom.
Our reputation is well grounded and we pride ourselves on maintaining this by providing a service of the highest quality to everyone who makes an enquiry.

Click to learn more about Andrew & Andrew Solicitors

Duties will include:

  • Providing administration support to the Non-Contentious Team;
  • Provide quotes for clients and follow-up with relevant paperwork and phone calls;
  • Undertake administrative duties including typing, appointment management, taking and passing on messages;
  • Meeting clients to take ID / paperwork;
  • Use of digital dictation system to undertake timely and accurate audio typing;
  • Completion of relevant department forms including searches;
  • Open conveyancing files using in-house software;
  • Undertake photocopying as and when required;
  • Proactively communicate in writing and in person on administration and routine matters.
  • Assist in the opening and closing of files as and when necessary;
  • Ensure that all enquiries are responded to in a timely manner.
  • To produce hard documents by using the WP and DPS system.
  • To ensure that all filing is up to date.
  • Cover reception as and when required.
  • Organisation of workload, files, dictation, telephone and faxes.
  • Attend department meetings.
  • Undertake relevant internal and external training where required.
  • Comply with Law Society/ Lexcel standards/office manual/contract of employment.
  • Ensure working area is tidy and ensure that files are put away after use.
  • Assist with any typing backlog in other departments as and when necessary


Skills required:

  • Excellent administration skills and attention to detail;
  • Excellent telephone manner together with good listening skills;
  • Use of Microsoft Office;
  • Ability to liaise with people at all levels;
  • Able to prioritise workloads in a changing environment;
  • Able to work as part of a team with a flexible but organised approach to completing tasks;
  • 4 GCSE’s (A – C) or equivalent including Maths and English;


Applications in by: 30/03/2019
Interview Date: 03/04/2019
Job Code: AP31318

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