Business Sales Administration Apprentice - Optimus Flowers Ltd

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Job Summary

Location: Fareham PO14 3EP
Salary per week: £165.00
Working hours: Monday - Friday 07.30 - 16.00 (37.5 hours per week) with 1 hour unpaid lunch break
Applications in by: 23/08/2019
Interview Date: 27/08/2019
Job Code: AP30959

This is fabulous position for someone wishing to break into administration within a busy and proactive sales environment. Working alongside our friendly and vibrant sales team, we are looking for a committed individual who is keen to learn. Someone who is a great communicator, has an excellent eye for detail and really wants an opportunity to prove themselves and succeed.

As one of the largest independent flower importers in the UK we supply 1000's of varieties of fresh flowers and foliage from countries all over the world along with seasonal British flowers. We service the UK wholesale, multiple packers and Internet business markets, along with many customers in Europe and the Rest of the World

Click to learn more about Optimus Flowers Ltd

Duties will include:

General sales administration duties including; data inputting, filing, faxing, scanning, photocopying, responding to emails.

Customer Communication:

  • Answering the phone, passing on messages and taking simple order requests
  • Interacting with customers via email
  • Issuing general customer communications such as promotional offers to the customer distribution list
  • Maintaining the customer distribution list

Weekly Sales Meetings:

  • Creating and issuing the agenda
  • Taking and issues the minutes

Managing Flower Samples:

  • Keeping track of when and why samples are expected into the office
  • Preparing samples for a vase life test and taking relevant photos
  • Preparing a samples report sheet with relevant information and issuing to Sales Team for feedback
  • Collating and sending feedback to Heads of Purchasing, Sales and Colombian office
  • Disposing of old samples and ensuring vases are clean

General Administrative Tasks

  • Inputting emailed customer orders to computer system
  • Investigating and resolving distribution discrepancies
  • Requesting quality checks on product suspected to be substandard
  • Issuing the customer invoices daily
  • Producing Sales and Profit information for the Sales Managers, as required
  • Pulling customer data together for Sales Managers before a customer visit
  • Undertaking any other task reasonably requested of them
  • Filing, faxing, printing, scanning, photocopying, responding to emails
  • Ordering office stationery and other supplies

Other information:

  • The company is based in a location with minimal public transport therefore this position would suit applicants who drive and have their own vehicle. 
  • Please research your route before applying if you rely on public transport.

Skills required:

  • Highly computer literate, especially in Microsoft office applications
  • Good communication skills, face to face, on the telephone, in writing or on digital
  • platforms
  • Good attention to detail and accuracy

Personal qualities:

  • Willingness to learn, improve and adapt
  • Demonstrates a flexible, positive attitude
  • Good time management skills
  • Exercises proactivity and good judgement
  • Drive and enthusiasm
  • Confident manner
  • Excellent communication skills
  • Self- starter

Qualifications required:

  • GCSE Maths and English grade A*-C / 4-9 is preferred but not essential


  • Opportunities to work with lots of different team members and gain knowledge across the vast areas of purchasing and sales
  • 20 days annual leave plus bank holidays
  • Free staff parking

Future Prospects:

  • Possibility of full- time employment after successful completion of the apprenticeship programme.
  • Progression routes within the company for the right candidate
  • Progression to Account Manager

Applications in by: 23/08/2019
Interview Date: 27/08/2019
Job Code: AP30959

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