Business Administration Apprentice - Medway Mechanical Ltd

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Job Summary

Location: Fareham PO16 8XT
Salary per week: £200.00
Working hours: Monday - Friday 08:30 - 16:30 (40 hours per week)
Applications in by: 07/03/2020
Interview Date: 11/03/2020
Job Code: AP32716

This role has the potential to lead into a very successful career within the organisation for the right applicant. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude.

You will provide assistance to senior members of the team and administrative support to the business to ensure the smooth running of the office in accordance with the business needs, proving both clerical and administrative services, the coordination and implementation of office procedures and specific projects as allocated.

Medway Mechanical Services offer a complete Mechanical building services package from design to commissioning. The company will coordinate every aspect of a building services contract and constantly strives to maintain its leading position within the building services industry.

Based in Fareham since being founded in 2006, the company covers Hampshire and surrounding Counties. The key to the company’s success is its commitment to developing quality long term partnerships and supply chains, and consistently providing high value, innovative and cost-effective building services solutions.

Click to learn more about Medway Mechanical Ltd

Duties will include:

Working alongside the Office Manager supporting the team and customer’s requirements at all times, this position would suit a young school or college leaver with a bright, bubbly personality who could engage with existing and new customers.

  • Handling Incoming Calls and assist with customer queries
  • Receive and respond to both internal and external email messages
  • Providing real-time scheduling support by booking appointments and preventing conflicts for domestic boiler servicing, breakdowns plumbing jobs
  • Processing domestic customer payments
  • Raise domestic jobs & log Job information on management system
  • Register boilers with manufacturers & Gas Safe
  • Maintaining and updating of ‘Intend’ platforms
  • Preparation and administration of purchase orders and invoices
  • Maintain electronic and hard copy filing system
  • Coordinate and maintain records for internal databases
  • Ordering and taking stock of office supplies
  • Perform general administrative duties to include but not limited to; photocopying, data entry and scanning of documents
  • Provide general administration support to the Office Administrator as directed.

Other information:

  • This position would suit an individual who has a keen interest in business administration
  • Full on the job training will be given with the opportunity for further academic/external training for the suitable candidate.
  • A professional environment with a “family” feel about it
  • A car driver would be beneficial due to the location although the public transport links are very good for the area

Skills required:

  • Knowledge of Microsoft Office an advantage
  • Must have excellent Excel skills and the ability to work with formulas
  • Must have excellent IT skills and the confidence to take on and use new systems
  • Very high attention to detail
  • Keyboard skills
  • Able to communicate effectively
  • Able to follow and carry out simple instructions
  • Able to interact well with people and work as part of a team
  • Able to work under pressure and to agreed time scales

Personal qualities:

  • Willing to train to obtain further experience and qualifications
  • Possess a bright and outgoing personality
  • Have a high level of attention to detail
  • Accuracy in written and verbal communication
  • A self- starter
  • Responsible manner and an understanding nature
  • Have a flexible and enthusiastic approach
  • Reliable, Adaptable, Enthusiastic
  • Good time keeping

Qualifications required:

  • GCSE's at grade C/4 or above (or equivalents) including Math’s and English and ITC are preferable but not essential


  • 20 days paid holiday and 8 statutory days holiday
  • Free on-site car parking

Future Prospects:

  • Long term future prospects available

Applications in by: 07/03/2020
Interview Date: 11/03/2020
Job Code: AP32716

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