Library Administration Assistant Apprentice - Trafalgar School

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Job Summary

Location: Portsmouth PO2 9RJ
Salary per week: £153.55
Working hours: Monday - Friday 08:00 - 16:00 (37 hours per week)
Applications in by: 18/07/2020
Interview Date: 24/07/2020
Job Code: AP33949

Trafalgar School are looking for an Administrator Assistant to work within the Library and to support the Learning Resource Centre Manager with the day to day running of the Learning Resource Centre and promote its use through regular communication with the curriculum areas.

Trafalgar School is a vibrant learning community where every member of staff understands the difference that they can make to our students’ outcomes. We expect all staff to be actively involved in the personal development of our young people and to show full commitment to their own and the school’s professional development.

Trafalgar School and its Governing Body are committed to safeguarding and promoting the welfare of children and young people; and they expect all staff to share this commitment.

Click to learn more about Trafalgar School

Duties will include:

  • Establish and maintain positive and professional relationships with students and staff.
  • To support with shelving and the issue and return of resources.
  • Liaise with the School Library Service regarding stock, new issues and damaged books.
  • Monitor and ensure resources are well maintained, repair sleeves/damaged covers where possible.
  • Assist the Learning Resource Centre Manager in administration tasks.
  • To support students who require access arrangements to complete their exams.
  • Keep the Learning Resource Centre Display boards up to date with reading competitions, quizzes, World Book Day, and any other book related events.
  • Updata and maintain Learning Resource Centre PowerPoint display.
  • Assist with reading tests and liaise with the English Department regarding results.
  • Produce/maintain e-book logins for staff and students.
  • Lead book quizzes and local competitions.
  • Work on the library enquiry desk as directed by the Learning Resource Centre Manager and assist library users with information enquiries, photocopying and basic IT queries.
  • Add and maintain library user records in the Library Management system in accordance with data protection, to ensure the data is accurate and up to date.
  • Provide basic inductions to new library users to inform them of the process required to record information/resources.
  • Ability to acquire, receive, record, circulate and develop collections of physical and digital resources.
  • Participate in Professional Learning (including INSET and twilight INSET sessions) and Performance Management, contributing to the identification of own self development needs.
  • To play an active role in our House system as a co-tutor, contributing to the personal development curriculum of our students.
  • To participate professionally in own line management and team meetings.
  • To take responsibility for your own wellbeing.
  • To attend staff meetings, as published annually in the whole school diary.
  • To ensure all duties and responsibilities are discharged in accordance with the school’s Health and Safety at Work Policy.
  • At the discretion of the Headteacher, to undertake other activities from time to time agreed to be consistent with the nature of the job description.

Other information:

  • This job description is subject to annual review and/or change at other times in response to identified needs.  It is expected that the post holder will undertake additional duties, as required, and in agreement with their line manager, to operate in a flexible environment.

Skills required:

  • Knowledge of Word and Excel
  • Strong written and verbal communication skills
  • Attention to detail

Personal qualities:

  • Organised
  • Friendly personality
  • Has a good sense of humour
  • Mature attitude towards work

Qualifications required:

  • 5 GCSE’s or equivalent at grade A*-C (Grade 4 to 9) including English and Maths


  • Friendly working environment
  • Company pension
  • Free car parking

Future Prospects:

  • Potential full-time employment for the successful candidate upon completion of the Level 3 Business Administrator apprenticeship standard

Applications in by: 18/07/2020
Interview Date: 24/07/2020
Job Code: AP33949

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