Factory Administrator Apprentice - ALPS (Architectural Louvres Products and Services Ltd)

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Job Summary

Location: Havant PO9 2NJ
Salary per week: £211.54
Working hours: Monday - Friday 08:30 - 17:00 (37.5 hours per week)
Applications in by: 14/08/2020
Interview Date: 21/08/2020
Job Code: AP34742

Assisting the Factory Production Manager in achieving On-Time-In-Full output from the factory by processing documents relating to internal and external stakeholders in a timely fashion. Ensuring records are kept up to date and supplier logistics are managed inbound and outbound. Communicating with the Project Managers on a daily basis to meet customer programme dates and assisting with monthly stock take process.

ALPS are the main distributors for COLT products in England, Wales & the Channel Islands for louvres, solar shading and acoustic louvres. With our extensive technical expertise and experience in this complex industry we deal directly with building contractors, architects and consultants to offer design recommendations and value engineered solutions from initial enquiry through to full installation.
All projects are supported with CAD drawings, a dedicated Project Engineer and Product Guarantees from the world’s leading manufacturer.

Click to learn more about ALPS

Duties will include:

  • To understand OTIF, measure and manage and strive to improve delivery times to meet customer programme
  • To check factory route cards are completed and up to date
  • To track jobs from the route card and record on daily planner  
  • Use in house IT system to check job details where required
  • Raise purchase orders on system for stock and logistics as requested by the Factory Production Manager
  • Be an advocate for customer service and relationship management
  • Demonstrate a proactive approach to your workload
  • To maintain a skills matrix for the factory staff
  • Support the Factory Production Manager with the monthly stock take and work in progress report
  • Liaise with suppliers to chase deliveries and collections

Key Performance Indicators:

  • Ensure daily tasks for the given day are completed with all the available information updates as required
  • Tracking orders through the factory and clear and accurate
  • Skills matrix complete and up to date
  • Accurate stock take and WIP completed on time

Skills required:

  • Good telephone and email manner
  • Completer finisher
  • Computer literate
  • Highly motivated and task orientated
  • Deliver quality customer service

Personal qualities:

  • Communication
  • Teamwork and working relationship
  • Problem solving
  • Planning and organisation
  • Achievement of results
  • Attitude and ways of working

Qualification required:

  • 5 GCSE’s or equivalent at grade A*-C (Grade 4 to 9) including English and Maths


  • On-going training in construction engineering sector
  • Eligible for inclusion in company pension scheme after 3 months
  • Eligible for inclusion in company profit share bonus

Future prospects:

  • Leading to full time position on completion of the Level 3 Business Administration apprenticeship, with 28 days annual leave (including Bank Holidays)

Application questions:

  • How would you make sure you would get to work on time?
  • Have you any experience of working in either an office environment or a warehouse environment?

Applications in by: 14/08/2020
Interview Date: 21/08/2020
Job Code: AP34742

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