Administrator (Maternity Cover), Health and Safety Training

PETA Limited

Role summary:

Our Health and Safety team, live and breathe all things health and safety.  A fantastic opportunity has arisen for an experienced Administrator to join the team.

The role of Health & Safety Training Administrator is offered on a fixed term contract basis for 9 months and will be based at our prestigious facility in Cosham, Portsmouth.

Our Health & Safety Team

 By delivering first class training and advisory services to our corporate clients, our team’s work prevents workplace accidents and ensures that everyone returns home safely from work.

Joining the team as a Health & Safety Training Administrator, you will report into our experienced H&S Manager and provide key administration support to our team of highly skilled Trainers.

What will I be responsible for?

In your new role as a Health & Safety Training Administrator, you will be responsible for the efficient co-ordination of courses. You will be required to ensure our administrative processes are completed accurately to meet our quality standards and external regulatory requirements. Your role will also involve:

  • Regular direct engagement with customers on a face-to-face, telephone or email basis
  • Producing course joining instructions, certificates, courseware, and exam registrations
  • Ordering printed publications
  • Processing and reconciling invoicing payments
  • Maintaining records
  • Data entry of courses onto company databases to administer bookings

Duties

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The job holder is responsible for providing a professional and effective administration, clerical and office support service to underpin the running of the department, in compliance with the internal and external quality standards and systems that govern the delivery of services.

Skills

What will I need to succeed?

 We are looking for a Health and Safety Training Administrator who can combine a passion for first class service with a clear focus on quality customer experience. As our ideal candidate, you will be a confident communicator with a proven track record working in a fast-paced administration role. To be considered for this position, you must have the following qualifications and competencies:

  • GCSE Maths and English – Grade C or above                  
  • Typewriting/word processing skills to a proficient level
  • Proficiency in Microsoft Excel, Word, Powerpoint and Outlook
  • Sound interpersonal skills                

Desirable Criteria

  • Experience in production of letters, proposals, and presentations
  • Knowledge of health and safety
  • Knowledge of reconciliation procedures would be beneficial

Benefits

Car Parking - 

Free on-site car parking.

 Annual Leave -

The company leave year is 1st August to 31 July and your leave entitlement is 34 days which includes 8 public holidays (Pro rata for part time working).  Annual leave will increase dependent on length of service rising to 38 days including 8 bank holidays.

Sickness Absence -

The company operates a discretionary non-contractual Occupational Sick pay Scheme and subject to your length of service.

Life Insurance -

Non-contributory Death in Service life assurance – up to four times annual salary payable

Scottish Widows Pension -

The company operates a pension auto enrolment scheme through Scottish Widows.  This is a pension salary sacrifice scheme whereby employees are automatically enrolled after the first three months of their employment.  Currently contributions are 4% from the employee and 4% from the employer.  The National Insurance saving on salary sacrifice that the company would normally benefit from is also paid into the employee’s pension.  This is currently 13% calculated on the salary sacrifice. 

Health Assured Employee Assistance Programme -

This is a 24/7 confidential helpline from Health Assured to support employees through any of life’s issues or problems.  It provides confidential support and can be used for a whole range of issues such as stress and anxiety, mental health, bereavement, family and financial matters. 

Perkbox -

Perkbox is an employee discount scheme available to all employees from the first day of their employment.  Discounts such as cinema tickets, insurance, vouchers for high street shopping, coffee bars and restaurants are available for employees to make use of.  Perkbox is a taxable benefit so employees are encouraged to make full use of the scheme. 

 Salary Sacrifice Schemes -

Currently, there are salary sacrifice schemes in place for the purchase/sale of Annual Leave subject to qualifying criteria.